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How to Setup
your Windows Address Book:
When using Outlook Express, you may have noticed
a button at the top that reads "Address Book". If you click
on this button, you are presented with the window shown below.
Now you can start to add people to your address
book. You can add almost any type of information related to
the person in your address book like email address', mailing
address', phone numbers for work and home and contact names.
To add your first contact, all you will need
to do is click on the New Contact button at the top
of this window. From the new window, you will see several
tabs at the top that read "Personal/Home/Business/Other/NetMeeting/Digital
Id's". Now you can start by typing in all the information
that you have for your first contact. When you are finished
entering in the information, just click on the "OK" button
located at the bottom of the window.
That's all there is to adding a contact to your
Windows Address Book! You can add as many or as few contacts
you would like to your address book!
Now that you have contacts in your address book,
it's time to make the address book work for you! When you
are creating a new email message, in the Toolbar you will
see an icon that looks like this...
If you double click on this, it will open a
new window that looks like the one below.
Now you can select just one person to send your
message to, or everyone on the list. To do this, select one
of the contacts in your list on the lefthand side (the larger
window) and click the "To: ->" button. Now you should
have the name that you selected on the right side in the top
window. Now just click on the "OK" button on the bottom. You
now should see the contact that you selected in the "to" field.
That's all there is to using your Address Book in Outlook
Express.
Address Sorting Options
How to change
the order in which names appear in the Windows Address Book:
one way to do this is to click on View | Sort
by and you'll see a number of options -- Name,
E-Mail Address, Business Phone, Home Phone.
Having selected Name, you have two other options,
Last Name or First Name.
Finally, for all selections, the sorting can be Ascending
or Descending.
There is
a far easier way, which is consistent with how you
sort other "lists" in Windows:
If you want to sort by E-Mail address, simply click
on that column.
To toggle between Ascending and Descending,
click on that column (or the column of your choice) again
(and again to toggle back).
On the Name
column, there are four "toggle states" - just keep
clicking that column heading to flip through these "sort"
states:
- Sort by first
name ascending
- Sort by first
name descending
- Sort by last
name ascending
- Sort by last
name descending
The above rules also apply to the "Select Recipients" dialog
box.
Aliases
or Nicknames
Outlook
Express and the Windows Address Book do support Aliases or
Nicknames.
Open your Windows Address Book and on the toolbar, click on
the New Contact radio button.
You can enter the alias in the "Nickname" field and
then select that Nickname or Alias in the Display pull down
menu box.
Editing
Contact Information
To edit
a contact in your Windows Address Book, you can choose
from any one of the following methods:
- The most obvious way is
to double click a contact's name (or select the name and
click Properties) in the main Windows Address
Book window.
- Another way is to open a
message (by double clicking it) and then double clicking
on the sender's name to view his/her properties; if that
person is already in your Address Book, you'll be able
to edit that contact from there (otherwise, use "Add
to Address Book").
- This method is quite useful
but not as obvious. Launch a new message and in the resulting
Compose Message window, click the little card icon next
to the "To:" field. You'll be given a list of
all your contacts. From there, right-click a contact,
and choose Properties. Outlook Express will give
you the option of editing here too. (Double-clicking a
name in this list won't work because double clicking will
add that name to the To: recipient list.)
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